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Georgia Emergency Medical Services Association

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2025 GEMSA Directors & Leadership Conference
- EXHIBITOR Details

March 26-27, 2025
Legacy Lodge & Conference Center at Lake Lanier
7000 Lanier Islands Parkway, Buford, GA 30518

Registration Information and Deadline

The earlybird registration deadline is February 26.   The final exhibit registration and payment deadline is March 7, 2025 unless they sell out first.   BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED.

Note for 2025: To maximize space in the exhibit hall, we have removed the pipe & drape for 2025 and will now provide tabletop booths. If you need more than one table, you must purchase a large tabletop booth.

Online Registration

Exhibitor Brochure

Download the 2025 Exhibitor & Sponsorship Information here.

Booth Diagram/Preferences

Download the booth diagram here.

Standard tabletop booths come with: one table, two chairs, AND ONE MEAL TICKET.    Electricity and additional meal tickets are extra costs. All space is available on a first come, first serve basis.  

We will do our best to accommodate you, but space will be given to sponsors first, then first come first serve. The diagram may have to be adjusted to accommodate the number of corporate sponsors.  BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED.

Conference Booth Options (before Feb. 26)

Price increases by $300 on Feb. 27

Standard Tabletop Booth $1000
Standard tabletop booths come with: one table, two chairs, AND ONE MEAL TICKET.   If you need more than one table, you must purchase a large tabletop booth. 

Large Tabletop Booth $1400
Large tabletop booths come with: two 6' tables, four chairs, AND ONE MEAL TICKET.  

Vehicle Space $1200
Vehicle spaces are located outside the conference facility. These spaces are limited and will be assigned on a first come first serve basis. A standard tabletop booth with one 6' table is included in the vendor area with ONE MEAL TICKET.

Additional Options:

  • Electrical Outlet(s) $120 each
  • Additional Meal Tickets $65 each

Conference Sponsor Options

Each conference will have limited sponsor availability. Sponsorships will be awarded on a first come first serve basis. Corporate sponsors will receive premium exhibitor locations and will be assigned first.

Conference Sponsor $2,250

  • Large tabletop booth
  • Company logo in conference materials
  • Logo and website link on website event page
  • Logo on signage displayed in a prominent location at the event
  • Two meal tickets
  • Booth electricity
  • Logo in conference brochure and recognition with all sponsors on social media.

Conference Patron $1,750

  • Standard tabletop booth
  • Company logo in the conference materials
  • Logo and website link on website event page
  • Logo on signage displayed in a prominent location at the event
  • Two meal tickets
  • Logo in conference brochure

Other Sponsorship Options

  • Lunch Sponsor $10,000 (SOLD)
  • Vendor Showcase Sponsor $5,000
  • Audio Visual Sponsor $3,000
  • Lanyard Sponsor $2,500
  • Conference Break Sponsor $1,500
  • Keynote Session Sponsor $1,000
  • Session Sponsor $750
  • Materials in Attendee Packets $250

See our exhibitor & sponsorship packet for complete details and benefits on these options.

Exhibitor Deadlines

To meet the early registration deadline, your online registration must be received on or before Feb. 26. The final exhibit registration and payment deadline is March 7, 2025. Your payment must be received by March 7, 2025 or there will not be a space for you. The conference committee cannot guarantee accommodations after the final deadline, and after that date you won’t be in the conference program.

Exhibit Booth Cancellation/Refund Policy

Refunds (less a $100 processing fee) will be made for exhibit registration cancellations made in writing to Cathy White, GEMSA Operations Chief more than 30 days before the conference. If it is within 30 days of the conference, no refunds will be given.

Exhibitor Schedule

Please check in at the GEMSA Conference Registration Booth located at the entrance of the Legacy Lodge conference area.  Vendor registration will be on Wednesday, March 26, 2025. When checking in, you will receive your name tag(s), meal ticket(s) if purchased, and a conference packet. A member from GEMSA will assist in directing you to your assigned booth area and will make sure you have everything you need. The Exhibit Area will be located in a secure room that will be locked when the vendor area is not open.

Tuesday, March 25, 2025

7:00 pm - GEMSA Awards Reception & Sponsor Recognition

Wednesday, March 26, 2025

10 am - 1 pm - Exhibitor setup (You must be setup and ready to go at 1 pm.)
1:15 pm - Exhibit Hall Grand Opening & Exhibitor Showcase
3:00-3:30 pm - Break
4:30-5:00 pm - Break
5:00 pm - Exhibit Hall Closes for the day

Thursday, March 27, 2025

7:30 am - 4:15 pm - Exhibit Hall Open
Breakfast and attendee breaks will be in the exhibit hall throughout the day.

4:15 pm  - Exhibit Hall Closes and breakdown begins

Note: The exhibit hall will not be open on Friday morning. We expect you to stay until 4:15 pm on Thursday unless you make prior arrangements with us.

Shipping Details

To ship items to the GEMSA Directors & Leadership Conference, please ship them directly to the hotel to arrive no earlier than Monday, March 24, 2025. Please include the following on your shipping label:

GEMSA Conference, Attn: {company name}
Lanier Islands Legacy Lodge 
7000 Lanier Islands Pkwy
Buford, GA 30518

Name Badges

Name badges will only be provided for booth personnel up to a maximum of four people. Others may work your booth, but we will not provide name badges for them.  We will print these once you check-in at the conference.

Continuing Education Hours

Continuing education will not be provided for exhibitors. If you would like continuing education hours, you must register as an attendee for the conference. We apologize for any inconvenience.

Donations for Give-a-ways

Each year exhibitors like to donate items to be given away during the conference. Please collect names or contact information at your booth. On the last afternoon of the conference, we will let you draw a winner and help you announce it if needed. See GEMSA staff at the conference to schedule your drawing.

Hotel

The host hotel is:
Legacy Lodge & Conference Center at Lake Lanier
7000 Lanier Islands Parkway, Buford, GA 30518

For information or to make a reservation, see our hotel page.


MORE INFORMATION/QUESTIONS, CONTACT:

GEMSA Operations Chief: Cathy White, 678-283-4542.

The mission of the Georgia Emergency Medical Services Association is to advocate for the emergency medical provider, develop educational programs, liaison activities, provider benefit programs, and improvements to the Emergency Medical Service System in Georgia.

Georgia EMS Association  |  PO Box 772  |  Morganton, GA 30560  | Contact us

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