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Georgia Emergency Medical Services Association

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2025 GEMSA PROVIDERS & EDUCATORS CONFERENCE - EXHIBITOR DETAILS

October 14-15, 2025

Conference Location:
Jekyll Island Convention Center
75 Beachview Dr N, Jekyll Island, GA 31527
A variety of hotel options and rates are available.  See our hotel page.

The final exhibit registration and payment deadline is Sept. 26, 2025.

BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED. 

Contact Cathy with questions - program@georgiaemsassociation.com.

Online Registration

Exhibitor Brochure

Download the 2025 Conference Exhibitor Information here.

Each conference will have limited sponsor availability. Sponsorships will be awarded on a first come first serve basis. Corporate sponsors will receive premium exhibitor locations and will be assigned first.

Booth Diagram/Preferences

View the current booth diagram here.  (Updated 5/15/25. Refresh to make sure you have the latest copy.)

We will do our best to accommodate you, but space will be given to sponsors first, then first come first serve. The diagram may have to be adjusted to accommodate the number of corporate sponsors.  BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED.

Conference Booth Options

All booths come with: pipe & draping, one table, and two chairs, WIFI, AND ONE MEAL TICKET. Electricity, additional tables, and additional meal tickets are extra costs. All space is available on a first come, first serve basis.

Early Registration - by Sept. 12

  • Standard Booth- 10’x10’ - $1000
  • Large Booth- 10’x20’ - $1400
  • Vehicle Booth - 10’x10’ (outside space and inside booth) - $1600

After Sept. 12, all booth prices increase by $300.

Add-On Options

  • Electrical Outlet - $120.00 each
  • Meal Ticket - $65.00 each
  • Additional Table in your booth - $65.00 each

Registration Deadline

To meet the early registration deadline, your online registration must be received on or before Sept. 12. The final exhibit registration and payment deadline is Sept. 26, 2025. Your payment must be received by Sept. 26, 2025 or there will not be a space for you. The conference committee cannot guarantee accommodations after the final deadline, and after that date you won’t be in the conference program.

Conference Sponsor Options

Conference Sponsor $2,250

  • Large 10'x20' Booth
  • Company logo in conference materials
  • Logo and website link on website event page
  • Logo on signage displayed in a prominent location at the event
  • Two meal tickets
  • Booth electricity
  • Logo in conference brochure and recognition with all sponsors on social media.

Conference Patron $1,750

  • Standard 10'x10' booth
  • Company logo in the conference materials
  • Logo and website link on website event page
  • Logo on signage displayed in a prominent location at the event
  • Two meal tickets
  • Logo in conference brochure

Other Sponsorship Options

  • Lunch Sponsor $10,000
  • Vendor Reception Sponsor $5,000
  • Entertainment Sponsor $5,000
  • Audio Visual Sponsor $3,000
  • Lanyard Sponsor $2,500
  • Conference Break Sponsor $1,500
  • Keynote Session Sponsor $1,000
  • Session Sponsor $750
  • Materials in Attendee Packets $250

See our exhibitor packet for complete details and benefits on these options.

    Exhibitor Schedule

    Tuesday, October 14, 2025

    • 10:00 am - 1:00 pm Exhibit Booth Move-in/Setup
      You must be setup and ready to go at 1 pm.
    • 1:15-2:00 pm Exhibit Hall Grand Opening & Exhibitor Showcase
    • 3:00-3:30 pm Break in Exhibit Hall
    • 4:30-5:00 pm Break in Exhibit Hall

    Wednesday, October 15, 2025

    • 7:15-8:00 am Continental Breakfast in Exhibit Hall
    • 9:00-9:30 am Break
    • 10:30-11:00 am Break
    • 11:30 Vendors with Meal Tickets may eat lunch first
    • 12:00-1:15 pm Attendee Lunch & Exhibitor Time
    • 2:15-2:45 pm Break
    • 3:45-4:15 pm Final Break
    • 4:15 pm Exhibit Hall closes and breakdown begins

    • 8:00 pm Live Band/Entertainment and Networking Event on the Beach (feel free to come hang out)

      *This schedule is tentative and is subject to change without notice. 

      Shipping/Ordering Additional Booth Items

      Alliance has been named as the official general service contractor for the 2025 GEMSA Conference. Watch for an email from Alliance closer to the conference with instructions on how to use their portal.

      You will receive an email inviting you to log into the Alliance Online Exhibitor Portal from ExhibitorAssistance@alliance-exposition.com. The sender’s name will be Alliance Nationwide Exposition.  Exhibitors who are new users to Alliance Online will be prompted to create a password prior to accessing the event portal.

      IF YOU HAVE QUESTIONS, CONTACT ALLIANCE EXHIBITOR SERVICES

      Email: ExhibitorAssistance@alliance-exposition.com
      Phone: 888.528.2011

      TROUBLESHOOTING
      If you are unable to locate your email invitation from Alliance, please confirm the following:

      • Check your Spam/Junk folder. Individual email settings or firewalls can sometimes prevent the message from reaching your primary inbox until manual permission is given.
      • Ensure that you are the primary point of contact for your organization as registered with Show Management.
      • Whitelist ExhibitorAssistance@alliance-exposition.com prior to Alliance’s outreach.

      If the issue persists, please contact Alliance’s Exhibitor Services team directly for further assistance.

      Exhibit Booth Cancellation/Refund Policy

      Refunds (less a $100 processing fee) will be made for exhibit registration cancellations made in writing to Cathy White at program@georgiaemsassociation.com) more than 30 days before the conference. If it is within 30 days of the conference, no refunds will be given.

      Continuing Education Hours

      Continuing education will not be provided for exhibitors. If you would like continuing education hours, you must register as an attendee for the conference. We apologize for any inconvenience.

      Donations for Give-a-ways

      Each year exhibitors like to donate items to be given away during the conference. Please collect names or contact information at your booth. On the last afternoon of the conference, we will let you draw a winner and help you make an announcement if needed. See GEMSA staff at the conference to schedule your drawing.

      Hotel - Make reservations

      There are no hotels connected to the Convention Center, however, there are lots of lodging options available on Jekyll Island.  We have negotiated room blocks with several hotels to fit a variety of budgets and types of rooms needed. 

      Get more details and reserve a room here.


      MORE INFORMATION/QUESTIONS, CONTACT:

      GEMSA Operations Chief: Cathy White, 678-283-4542

      The mission of the Georgia Emergency Medical Services Association is to advocate for the emergency medical provider, develop educational programs, liaison activities, provider benefit programs, and improvements to the Emergency Medical Service System in Georgia.

      Georgia EMS Association  |  PO Box 772  |  Morganton, GA 30560  | Contact us

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