Georgia Emergency Medical Services Association

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2021 GEMSA PROVIDERS & EDUCATORS CONFERENCE - EXHIBITOR DETAILS

October 11-12, 2021

Conference Location:
Jekyll Island Convention Center
75 Beachview Dr N, Jekyll Island, GA 31527
A variety of hotel options and rates are available.  See our hotel page.

Registration Deadline

To meet the early registration deadline, your online registration must be received on or before Aug. 31. The final exhibit registration and payment deadline is Sept. 24, 2021.

BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED. 

ONLY ONE BOOTH SPOT LEFT!  REGISTER TODAY!

Online Registration

Exhibitor Brochure

Download the Fall 2021 Conference Exhibitor Information here.

Each conference will have limited sponsor availability. Sponsorships will be awarded on a first come first serve basis. Corporate sponsors will receive premium exhibitor locations and will be assigned first.

Vehicle Booths

Vehicles will be allowed indoors in the exhibit hall and will have a 20'x20' space with a table and chairs.  If you are bringing a vehicle, you must be available to bring in the vehicle on Saturday, Oct. 9 in the evening. Exact times to be determined. Also, review the vehicle requirements here.
If you have questions, contact Mary Napier.

Booth Diagram/Preferences

View the current booth diagram here

We will do our best to accommodate you, but space will be given to sponsors first, then first come first serve. The diagram may have to be adjusted to accommodate the number of corporate sponsors.  BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED.

Conference Booth Options

All booths come with: pipe & draping, one table, and two chairs, AND ONE MEAL TICKET. Electricity, additional tables, and additional meal tickets are extra costs. All space is available on a first come, first serve basis.

Early Registration - by August 31

  • Standard Booth- 10’x10’ - $850
  • Large Booth- 10’x20’ - $1250
  • Vehicle Booth - 20’x20’ (inside space for ambulance with table/chairs) - $1550

After Aug. 31, all booth prices increase by $200.

Add-On Options

  • Electrical Outlet(s) $90.00 each
  • Meal Ticket(s) $45.00 each
  • Additional Table in your booth $60.00 each
The final exhibit registration and payment deadline is Sept. 24, 2021. Your payment must be received by Sept. 24, 2021 or there will not be a space for you.

Conference Sponsor Options

Conference Sponsor $2,000

  • Large 10'x20' Booth
  • Company logo in conference materials
  • Logo and website link on website event page
  • Logo on signage displayed in a prominent location at the event
  • Two meal tickets
  • Booth electricity
  • Logo in conference brochure and recognition with all sponsors on social media.

Conference Patron $1,500

  • Standard 10'x10' booth
  • Company logo in the conference materials
  • Logo and website link on website event page
  • Logo on signage displayed in a prominent location at the event
  • Two meal tickets
  • Logo in conference brochure

Other Sponsorship Options

  • Lunch Sponsor $10,000
  • Vendor Reception Sponsor $5,000
  • Entertainment Sponsor (Fall Conference) $5,000
  • Audio Visual Sponsor $3,000
  • Lanyard Sponsor $2,000 (SOLD OUT)
  • Conference Break Sponsor $1,000
  • Keynote Session Sponsor $500
  • Materials in Attendee Packets $250

See our exhibitor packet for complete details and benefits on these options.

    Exhibitor Schedule

    Saturday, Oct. 9, 2021

    6:00 pm - 9:00 pm* Vehicle Move-in - *Exact times still being determined, but all vehicles must move-in Saturday evening. Watch for details.

    Sunday, Oct. 10, 2021

    • 7:00 am - 10:30 am Exhibit Booth Move-in/Setup
    • 10:30 am Exhibit Hall Opens
    • 1:15-1:45 pm Break
    • 2:45-3:30 pm Break & Exhibitor Showcase
    • 4:30-5:00 pm Break

    Monday, Oct.11, 2021

    • 7:00-8:00 am Continental Breakfast in Exhibit Hall
    • 9:15-9:45 am Break
    • 10:45-11:15 am Break
    • 12:15-1:30 pm Lunch & Exhibitor Time
    • 2:30-3:00 pm Break
    • 4:00-4:30 pm Final Break
    • 4:30 pm Exhibit Hall closes and breakdown begins

    *This schedule is tentative and is subject to change without notice. 

    Shipping/Ordering Additional Booth Items

    We are pleased to announce that PRX Exposition Services has been named as the official general service contractor for the 2021 GEMSA Conference. PRX offers a paperless service kit for renting additional furnishings or arranging material handling for a successful event. We encourage you to use their safe and secure website to place your order through a customized login link that will be emailed to all vendors after your booth registration is confirmed. PRX will begin sending emails to the registered exhibitor contact starting Monday, August 9, 2021. If you do not receive the email from PRX, please check your Spam or Clutter filters for an email titled “Access to PRX Exposition Services". If you need ordering assistance or did not receive the initial ordering email, please don’t hesitate to contact PRX Exhibitor Services at prx@prexposition.com

    Exhibit Booth Cancellation/Refund Policy

    Refunds (less a $100 processing fee) will be made for exhibit registration cancellations made in writing to Mary Napier, GEMSA Communications Specialist (communications@georgiaemsassociation.com) more than 30 days before the conference. If it is within 30 days of the conference, no refunds will be given.

    Continuing Education Hours

    Continuing education will not be provided for exhibitors. If you would like continuing education hours, you must register as an attendee for the conference. We apologize for any inconvenience.

    Donations for Give-a-ways

    Each year exhibitors like to donate items to be given away during the conference. Please collect names or contact information at your booth. On the last morning of the conference, we will let you draw a winner on stage at the beginning of a session. See GEMSA staff at the conference to schedule your drawing.

    Hotel - Make reservations

    There are no hotels connected to the Convention Center, however, there are lots of lodging options available on Jekyll Island.  We have negotiated room blocks with several hotels to fit a variety of budgets and types of rooms needed. 

    Get more details and reserve a room here.


    MORE INFORMATION/QUESTIONS, CONTACT:

    GEMSA Communications Specialist: Mary Napier, 229-231-2109

    The mission of the Georgia Emergency Medical Services Association is to advocate for the emergency medical provider, develop educational programs, liaison activities, provider benefit programs, and improvements to the Emergency Medical Service System in Georgia.

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